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Executive Assistant - German Speaking (all genders)

Urban Sports Club

Urban Sports Club

Berlin, Germany
Posted on Monday, June 3, 2024

The opportunity

Become an essential part of our team as an Executive Assistant, ensuring our CEOs, Moritz and Benjamin, operate at maximum efficiency. You'll manage calendars, travel, and expenses, and proactively streamline processes. Your responsibilities will include crafting high-impact documents, efficiently managing projects, coordinating major company events, and providing essential daily operational support. With the freedom to create your own workflows, you'll collaborate closely with our workplace team and engage with key partners and investors. If you thrive in a hands-on, strategic role and love making a tangible impact, this is the perfect opportunity for you!

Your responsibilities

  • Support CEOs by expertly managing their calendars, arranging seamless travel experiences, and handling expense claims, while ensuring a thorough understanding of their schedules and priorities
  • Collaborate closely with the workplace team to stay attuned to organizational needs
  • Enable CEOs to concentrate on core business activities by delegating the management of the back office to the Executive Assistant
  • Prepare engaging presentations and foster strong relationships with both internal and external stakeholders to facilitate smooth collaboration
  • Proactively identify and address recurring issues raised by departments, and offer innovative solutions to enhance efficiency
  • Participate in hands-on, strategic initiatives, and demonstrate a readiness to deeply engage in critical tasks
  • Engage with investors and key partners as needed

What you need to succeed

  • 5+ years of experience as an Executive Assistant or in a similar role
  • Proven experience working with C-suite executives
  • Excellent stakeholder management skills at all levels
  • Strong organizational and project management abilities
  • Collaborative mindset and strong teamwork approach
  • Being highly proactive, with flexibility and integrity in all tasks
  • A positive growth mindset with the ability to learn from mistakes
  • Full professional proficiency in both English and German

Our offer to you

  • We're working in hybrid mode offering you flexibility to work onsite and from home
  • WorkOUT Life Balance: 30 days paid vacation per year, 2 extra days for volunteering at a cause of your choice, flexible working hours, free access to our Employee Assistance Program, plus up to 3 months of remote working from anywhere in the EU, desk swap policy allowing additional remote working time from our other European offices
  • Regular team events and other initiatives helping employees to stay productive, healthy and engaged during hybrid mode
  • Personal development perks including an annual budget for books and online trainings, regular internal trainings, German and English language classes
  • A free Urban Sports Club L Pro Membership

Urban Sports Club is committed to providing a friendly, safe, and welcoming environment for everyone who applies for a position or already works with us, regardless of their sports preferences, gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion (or lack thereof).