Role Overview

LynxCare is a fast-growing health tech scale-up based in Belgium, on a mission to transform global healthcare through the power of clinical data. To support our continued growth, we are looking for an Administrative, Accounting & Payroll Coordinator to join our team in a part-time role (80% regime).

What matters most to us is your mindset: proactive, curious, and eager to learn, with the drive to thrive in a scale-up where things move fast and roles evolve. You're curious about how new technology and AI tools can make administrative work smarter and faster, and you're keen to use tools like automated dashboards to cut out repetitive manual steps.

The role covers payroll processing, accounting administration, contract follow-up and filing, audit coordination, and light office support. You'll work closely with external partners (our payroll provider and accountant) and report directly to management.

Job description

As Administrative, Accounting & Payroll Coordinator, you will support LynxCare's internal organisation across four areas.

Payroll Processing

• Prepare and submit monthly payroll inputs to our external payroll provider (new hires, leave, benefits changes, etc.)
• Check payroll outputs for accuracy before validation
• Maintain employee records related to payroll and benefits

Accounting Administration (working closely with our external accountant)

• Process incoming and outgoing invoices and follow up on payments (AP/AR)
• Prepare and send recurring financial inputs to our external accountant on time
• Coordinate the collection and organisation of documents needed for the annual audit, liaising with the auditor and internal stakeholders to keep things on track

Contract Follow-up & Filing

• Follow up on outstanding contract signatures (e.g. via e-signature tools) and chase missing signatures
• Maintain organised, up-to-date contract and document filing systems

Office Support

• Handle light office logistics: ordering supplies (water, coffee, stationery, etc.) and acting as point of contact for related suppliers
• General administrative support to help a small, growing team run smoothly

Profile

• A first relevant experience in an administrative, payroll, and accounting support role, with proven, hands-on exposure to the work
• Comfortable working independently in a lean, fast-moving scale-up environment, managing multiple priorities with discretion and reliability
• A proactive, self-starting attitude: you take ownership, ask questions, and don't wait to be told what to do, paired with genuine curiosity about new tools and technology
• Strong organisational skills and attention to detail, especially with deadlines
• Strong working knowledge of payroll and/or accounting software, e-signature/document tools, and MS Office (Excel, Word, PowerPoint)
• Fluent in Dutch and English; French is a plus
• Experience in a startup, scale-up, or regulated environment is an asset, but not required

Our offer

• A varied, hands-on role at the heart of our organisation, with direct collaboration with the Head of Legal & Finance and the broader management team
• A young, driven team of 25 colleagues in a fast-growing and welcoming environment, where initiative is recognised and growth is actively supported
• Part-time employment under an 80% regime
• Hybrid working setup, with a mix of office and home working
• A competitive salary package with extralegal benefits: mobility budget, hospitalisation insurance, group insurance, meal vouchers, net cost allowance, and mobile telco reimbursement